Your Partner in Childcare Success.
What we can help you with...
- Become an Approved Provider
- Get Service Approval Support
- Prepare all Policies & Procedures
- Guidance how to apply CCS (Child Care Subsidy)
- Set up your Child Care Centre from the ground up
Free 30-Minute Consultation
Book Appointment
How to become an approved Provider -
Pass the Law & Regulations Test with 100% Confidence
Becoming an approved provider isn’t just paperwork; you must pass the mandatory Law & Regulations test.We guide you step-by-step using a proven system designed to help you pass the test on your first attempt, with clarity and confidence.
We know exactly what the law requires and how to meet it.
We help you build the skills to finish the test on time.
We teach you a step-by-step method to answer scenario-based questions correctly.
Practice using the law and regulations in an open-book test environment.
The Time that matter
We provide the right training and support to help you finish the test on time and achieve the required score.Many applicants struggle with the test and we make sure you’re not one of them. Most people walk into the test unprepared and walk out disappointed.
We show you how to think like the assessor, answer scenario-based questions, and use the law and regulations effectively even in an open-book test.
WHAT WE DO
The Care Leader Launch Stack
Phase 1
Provider Test Preparation
We prepare you to pass the mandatory provider approval test with confidence.You’ll get hands-on training in key laws and regulations, real practice with scenario-style questions, and proven strategies to finish within the time limit so you walk in ready and walk out approved.
Phase 2
Service Approval Guidance
We guide you step-by-step through the entire service approval process.
From completing the application to getting your floor plans approved, we make sure everything is done right the first time so you avoid delays, costly revisions, and frustrating back-and-forth with regulators.
Phase 3
Policy & Procedure Setup
We guide you in creating a complete set of childcare policies and procedures written clearly, aligned with the law, and ready for approval.
These documents aren’t just paperwork they show regulators your centre runs with transparency, safety, and full compliance from day one.
Phase 4
How to Apply for Child Care Subsidy
We guide you step-by-step through the joint application process for both Service Approval and Child Care Subsidy (CCS), helping you avoid common mistakes and get it right the first time.
Phase 5
How to Set Up a Child Care Centre from Scratch
Not sure where to start? We help you figure out everything from choosing the right building, finding trusted resources, to setting up your centre with all the right displays and materials. If you’re feeling stuck, we’ll guide you through every step so your centre is set up the right way from day one.
Phase 6
Franchise Support Also Available
Once you’ve secured your Provider Approval, we can guide you in finding the right childcare franchise opportunity. Whether you’re looking to expand fast or want a proven business model, we help you choose the best fit backed by experience and industry insight.
Common Mistakes That Can Delay You by 6–12 Months
Going in Unprepared
Working in childcare doesn’t mean you’ll pass the provider test.
Without the right training, it’s easy to get overwhelmed and fail even with experience.
We help you prepare the smart way so you pass the first time.
Poor Time Management
Most people don’t finish the test not because they don’t know the answers, but because they haven’t practiced under real test conditions.We train you to manage your time and finish with confidence.
Choosing “Good Practice” Over the Law
In the test, all answers may seem right but only one aligns with the actual law. Most people fail here. We teach you how to spot the legal answer every time.
Struggling With Scenario Questions
The test includes 2–3 real-life scenarios. If you don’t know how to apply the law to these, you won’t pass. We guide you step-by-step so you’re ready for any scenario.
SERVICE WE PROVIDE
Provider Approval
We help you submit your provider application correctly the first time, so you don’t have to worry about rejections or paying extra for resubmissions.
Service Approval
We guide you through the service approval process so you can get approved in around 90 days, without the stress of back-and-forth paperwork.
CCS Compliance
We guide you through how to apply for the Child Care Subsidy and fast-track your approval. We’ll also support you in creating your Governance Policy and Business Plan both essential for a strong application.
Policy & Procedure (Regulation 168)
To open a childcare centre, you need a full set of policies and procedures that meet Regulation 168. Writing these can be confusing and time-consuming. We help you build clear, compliant policies that match your values and philosophy.
Setting Up a Childcare Centre from Scratch
Not sure where to start? We walk you through every step from buying the right resources, to setting up age-appropriate rooms, and making sure everything meets compliance before your official visit.
Franchise Setup
Once you’re an approved provider, we can help you find the right franchise to partner with one that fits your goals, values, and long-term business vision.
Free 30-Minute Consultation
Book Appointment
Stop Attempting the Test Without Training
Book your free 30-minute Setup Clarity Call today.
In just half an hour, we’ll guide you through exactly how to become an Approved Provider in 45–60 days and help you avoid the mistakes that are wasting your time and energy.
On this call, you'll discover:
- Step-by-step guidance on how to fill out the test application
- What individual support you may need based on your situation
- Which of our training or setup packages is right for you
- The biggest mistakes people make in the test — and how to avoid them
- Your pathway to approval even if you don’t work with us
Why book now?
We’ll show you the exact steps that could save you months of delay and thousands in wasted effort.
Free 30-Minute Consultation
Book Appointment
WHY CARE LEADER IS DIFFERENT
At Care Leader, we don’t just talk compliance we teach it, train it, and deliver results.
7+ Years Teaching at TAFE
Deep expertise in childcare training, law, and compliance.
50,000+ Students Trained
From Peel Region to Northern WA, we’ve educated the industry.
Recognised by the Industry
Trusted by centre owners, educators, and investors alike.
Hands-On Compliance Support
We don’t just teach we help centres pass real audits.
Advisor to Top Franchises
Our trainers have guided large childcare brands to full compliance
Specialist in Regulation & Approval Tests
Proven systems to help you pass on your first try.
Real-World Business Experience
Not just theory we’ve helped launch and scale centres across WA.
Support That Doesn’t Stop After Training
Ongoing guidance until you’re confident and approved.
SERVICE PACKAGES
Free
30-Minute Setup Call
No pressure, no obligation.
We’ll help you understand:
- How to become an approved provider
- What steps you need to open your childcare centre
- What support you might need
Just a friendly chat to get you started the right way.
Package 1
Provider Test Preparation
Get the training, tools, and confidence to pass your approved provider test.
- Full training material covering key laws and regulations
- Two face-to-face coaching sessions with an expert trainer
- Practice questions and scenarios similar to the real test
- Step-by-step guidance to help you pass on your first try
Perfect for: Anyone preparing to sit the approved provider multiple-choice test and wants to avoid costly mistakes.
Package 2
Service + CCS Approval Support
Apply for both Service Approval and Child Care Subsidy (CCS) in one go — with expert guidance to avoid delays.
- Step-by-step support to complete your joint application
- Help preparing required documents and business plans
- Avoid back-and-forth with the department by getting it right the first time
Perfect for: New providers ready to get their centre approved and funded quickly.
Package 3
Policy & Procedure Writing Support
We help you write clear, compliant policies and procedures that meet Regulation 168 requirements.
- Guidance on over 25 mandatory policies and procedures
- Templates tailored to your centre’s philosophy and vision
- Aligned with current regulations to avoid approval delays
Perfect for: Anyone setting up a new centre or updating their documentation to meet compliance standards.
What Our Clients Say About Care Leader Training
FAQs
Stop Burning Money On Delays and Mistakes
To become approved, you must apply through your state’s regulatory authority, pass a multiple-choice knowledge test, submit key documents, and meet the “fit and proper person” requirements. We guide you through the entire process, including test prep, application support, and compliance checks — so you pass on the first try.
Most states require you to pass a multiple-choice test based on childcare laws and regulations. It includes scenario-based questions and time constraints. We train you using real examples, time management strategies, and help you build the confidence to pass on your first attempt.
With the right support, you can get provider approval in 30–45 days and service approval in around 90 days. Most people experience delays due to incomplete applications or failed tests. We eliminate those issues with pre-audits, mock testing, and guided document prep.
You’ll need ID, police clearances, insurance, business proof, and over 20+ policies that comply with Regulation 168. We help you write or review every document — saving you months of frustration and back-and-forth with the authorities.
Yes — you can submit a joint application for service approval and CCS registration. We walk you through every step and ensure your CCS payments are ready to go from Day 1, with no delays or payment gaps.
We help you build your centre step-by-step: choosing the right location, setting up rooms, meeting design and compliance standards, applying for licenses, and preparing for inspection. Whether it’s your first centre or fifth, we make it smooth, fast, and stress-free.
The top mistakes we see:
– Failing the test due to no preparation
– Submitting incomplete applications
– Missing key policies (like child protection or enrolment)
– Confusing good practice with actual legal requirements
We help you avoid all of these with structured training, document templates, and personal support.